Clever RX
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E-verify Compliance in a Remote Working World

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What is E-Verify?

E-Verify is an web-based system that compares information entered by an employer from an employee’s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility.1

Verification of Employment Eligibility

E-Verify operates with speed and accuracy. E-Verify is the only free, fast, online service of its kind that electronically confirms an employee’s information against millions of government records and provides results within as little as three to five seconds. To learn more about the verification process, visit the verification process page.

E-Verify gives you, the employer, peace of mind that your employees are legally authorized to work in the United States.

You are required by law to complete Form I-9 for each newly hired employee, and E-Verify complements Form I-9 by taking employment verification to the next level.

Features:

  • Works with Form I-9 — uses information provided by the employee
  • Secure 24-hour access — anytime, anywhere.  No special software required; just a web browser and internet access
  • Instant results — most case results displayed in three to five seconds
  • Helps combat document fraud — E-Verify’s photo-matching feature combats document fraud
  • User access flexibility — three user roles to choose from, depending on your business needs
  • Reporting capability — employers can monitor usage and provide proof of compliance to state and/or federal auditors and officials
  • Easy to implement — decide your participation location-by-location
  • Interactive training — comprehensive online tutorial, quick reference guides and, manuals
  • Alerts employees — E-Verify can alert employees to mismatches in their government records
  • Dedicated Customer Service — Personalized assistance by phone or email2

FORM I-9 UPDATE: REVISED EMPLOYER HANDBOOK AND RELAXED DOCUMENT REQUIREMENTS

The US Department of Homeland Security published new instructions on Form I-9 completion for employees with expired identity documentation on May 1, 2020, as well as a revised employer Form I-9 handbook. As of May 1, all employers must use the October 21, 2019 edition of Form I-9 to verify employment eligibility.3

RELAXED FORM I-9 REQUIREMENTS: EXPIRING DOCUMENTS AND REMOTE HIRES

The US Department of Homeland Security (DHS) implemented a number of temporary policies related to I-9 compliance, which were summarized in an earlier alert, to minimize the burden on both employers and employees due to the coronavirus (COVID-19) pandemic. On May 1, 2020, DHS issued additional guidance providing an automatic extension for some expired identity and work authorization documents.3

Due to the COVID-19 pandemic, E-Verify and Form I-9 have created some temporary policies to help employers.4 

The Department of Homeland Security (DHS) and U.S. Immigration and Customs Enforcement (ICE) announced an extension of the flexibility in complying with requirements related to Form I-9, Employment Eligibility Verification, due to COVID-19.

This temporary guidance was set to expire January 31. Because of ongoing precautions related to COVID-19, DHS has extended the Form I-9 flexibility policy an additional 60 days until March 31, 2021.

This provision only applies to employers and workplaces that are operating remotely. See the original news release from March 23, 2020 for more information on how to obtain, remotely inspect, and retain copies of the identity and employment eligibility documents to complete Section 2 of Form I-9.

Employers must monitor the DHS and ICE's Workforce Enforcement announcements about when the extensions end and normal operations resume.

E-Verify participants who meet the criteria and choose the remote inspection option should continue to follow current guidance and create cases for their new hires within three business days from the date of hire.4 

 Learn More About E-verify 

1Dept of Homeland Security – E-verify

2Dept. of Homeland Sec./ About E-Verify What is E-Verify E-Verify is Business Friendly

3Eric Bord, Esp./Lead Immigration Attorney/Form I-9 & E-verify compliance in a time of remote work and telecommuting

4 Dept. of Homeland Sec./U.S Citizenship and Immigration Services - Temporary Policies