Clever RX
4 min read

Avoid Time Theft in the Workplace

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Time theft occurs when employees misrepresent their hours in order to be paid for periods of productivity that they did not actually engage in. 

For many employers, tracking employee time and calculating the gross payroll is a big job and mistakes can be costly.  Accidental manual time errors can cost employers thousands of dollars. Calculation errors are significantly reduced with time, labor, and attendance built into within a cloud-based workforce management system.  Giving you permission to say goodbye to manual time sheets.

AAP's automated workforce management solution is built to be user-friendly for payroll administrators, managers and employees. There are a variety of ways employers can chose to track time.  With the automated system employees can use physical time clocks, a mobile device, virtual clocks, or a web browser to clock in at the start of their shifts. Supervisors can monitor their employees and run workforce analytic reports. Payroll processors eliminate the hassles of manual time sheets and time-consuming calculations required to produce paychecks.  

Employers can also run configurable reports during designated periods of time to help determine eligibility for benefits. In addition, employers are able to better stay in compliance with all regulations by monitoring and viewing reports on overtime, hours worked, shift premiums, and more.  It also simplifies compliance with the Affordable Care Act (ACA).

Improve the way your business tracks time and attendance:

  • Collect time from the method that best suits your environment, or a mix of methods – mobile, self-service, or physical clocks.
  • Track employees from anywhere: working from home, multiple locations, or within a single office IP address.  Restrictions can be built into the system to limit from where employees can clock in and out.
  • Improve employee time management while decreasing time spent on tracking

Time Tracking Solutions For Any Workplace Environment

Mobile Time Tracking

Mobile services help you better manage and connect with employees on the go.

The phone has become the one always-with-you device. With cloud-based technology, accurate mobile timekeeping is as close as your Android or Apple mobile device.

Now that more employees are working remote and on-the-go, employers are seeking solutions to accurately track their mobile employees. But beyond ensuring correct pay for time worked, labor laws have increased the pressure on accuracy of all employee time records.

In addition to an increasing number of labor grievances, Fair Labor Standards Act  (FLSA), Family and Medical Leave Act  (FMLA) and of course the Affordable Care Act (ACA) are just a few regulations that demand precise labor records — even for your mobile employees.

Employee Self-Service (Online) Time Tracking

Self-service time tracking is incredibly easy to use for everyone.

Allow your employees to clock in from the convenience of their own computer. Employees log into their time based program through an employee self-service portal and enter time directly.

Employees can also view their schedules and accruals and enter requests to their department supervisors. Levels of access are controlled. The employee self-service software is required.

Time Clocks for Remote Employees

With today’s technology in time clocks, employees don’t need to be on the premises to clock in and out. Remote employees can clock-in on a mobile device or a computer (laptop or desktop) equipped with an employer self-service portal.  With the addition of geofencing, employers can restrict the physical location an employee can punch. With these benefits, it’s easy to see why time clock systems equipped with geofencing are ideal to use in many work environments. Companies will be able to see a big difference with increased accuracy in employee time and attendance tracking.

Consider streamlining payroll and implementing the latest methods in time tracking in one secure cloud-based platform. Allowing employers and employees access to time, attendance and payroll data anywhere at anytime.

  • View and manage your entire hourly workforce in one dashboard
  • Detailed reporting on hours, employees, and more
  • Biometric technology helps prevent buddy punching and time theft
  • Geofencing that allows employees to clock in and out within defined boundaries
  • Manage overtime hours and missed punches to ensure compliance
  • Compliance reporting for FLSA overtime, ACA, and payroll tax laws
  • Advanced scheduling allows supervisors to quickly build shifts and schedules for their employees

Streamline services that save time and money.  Accurately track, manage and process time, attendance and expenses for your entire workforce, including remote & mobile employees. Reduce time theft and collect time from the method that best suits your environment, or a mix of methods – mobile, self-service, or physical clocks. Improve employee time management while decreasing time spent on tracking.

For more information on tools to help streamline payroll and prevent time theft contact AAP.